Cottam Nursery Privacy Notice

At Cottam Nursery School, we respect your right to privacy and we understand that a visitor to this website operated by Cottam Nursery needs to control the use of their personal information. Our Privacy Policy details the measures taken by Cottam Nursery to protect your privacy in connection with your use of the websites www.cottamnursery.org and www.cottamnursery.co.uk referred to herein as the “Sites”.

Cottam Nursery School appreciates that feedback received from visitors to the Sites is very sensitive to the privacy concerns of those visitors.  In fulfillment of this, Cottam Nursery School has developed this Privacy Notice, and you should read it carefully before submitting personal information.  Your use of the Sites is your consent to this Privacy Notice.

Address: Cottam Nursery School. Sandy Lane, Cottam, Preston. PR4 0LE

Data protection officer: Nicola Bateson

Introduction
We committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how We protect it.

What personal data do We collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.

Personal details that we collect about your child include:

  • your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs.

Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.

Personal details that we collect about you include:

  • your name, home and work address, phone numbers, emergency contact details, and family details NI numbers, passport/driving licence and date of birth details.

This information will be collected from you directly in the registration form and FEYE funding forms.

If you apply for up to 30 hours free childcare, We will also collect:

  • your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.

Why We collect this information and the legal basis for handling your data

We use personal data about you and your child in order to provide childcare services and fulfil the contractual
arrangement you have entered into. This includes using your data to:

  • contact you in case of an emergency
  • to support your child’s wellbeing and development
  • to manage any special educational, health or medical needs of your child whilst at our setting
  • to carry out regular assessment of your child’s progress and to identify any areas of concern
  • to maintain contact with you about your child’s progress and respond to any questions you may have
  • to process your claim for up to 30 hours free childcare (only where applicable)
  • to keep you updated with information about our service

With your consent, We will also record your child’s activities for their individual learning record. This may
include photographs and videos. You will have the opportunity to withdraw your consent at any time, for
images taken by confirming so in writing.

We have a legal obligation to process safeguarding related data about your child should we have concerns
about their welfare. We also have a legal obligation to transfer records and certain information about your child
to the school that your child will be attending (see Transfer of Records policy).

Who We share your data with

In order for us to deliver childcare services We will also share your data as required with the following
categories of recipients:

  • Ofsted – during an inspection or following a complaint about our service
  • banking services to process chip and pin and/or direct debit payments (as applicable)
  • the Local Authority (where you claim up to 30 hours free childcare as applicable)
  • the government’s eligibility checker (as above)
  • our insurance underwriter (if applicable)
  • our setting software management provider (if applicable)
  • the school that your child will be attending

We will also share your data if:

  • We are legally required to do so, for example, by law, by a court or the Charity Commission;
  • to enforce or apply the terms and conditions of your contract with us;
  • to protect your child and other children; for example by sharing information with social care or the police;
  • it is necessary to protect [my/our/or others] rights, property or safety
  • We transfer the management of the setting, in which case We may disclose your personal data to the
  • prospective buyer so they may continue the service in the same way.

We will never share your data with any other organisation to use for their own purposes

How do We protect your data?

We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed,
misused, or disclosed by:

  • Locked in a secure cabinet and electronically and password protected, stored again kept in a locked
    safe/cabinet on site.

How long do We retain your data?

We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our
next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for
longer according to legal requirements. Your child’s learning and development records are maintained by us
and handed to you when your child leaves.

In some instances (child protection, or other support service referrals) we are obliged to keep your data for
longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).

Automated decision-making

We do not make any decisions about your child based solely on automated decision-making. Or explain details
if this is the case.

Your rights with respect to your data

You have the right to:

  • request access, amend or correct your/your child’s personal data
  • request that we delete or stop processing your/your child’s personal data, for example where the data is no
    longer necessary for the purposes of processing; and
  • request that we transfer your, and your child’s personal data to another person

If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns
about this privacy notice, or how We handle your data please contact us. If you have continue to have
concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you
have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/

COOKIE POLICY

This website www.cottamnursery.org (“Our Site”) uses Cookies and similar technologies in order to distinguish you from other users. By using Cookies, we are able to provide you with a better experience and to improve Our Site by better understanding how you use it. Please read this Cookie Policy carefully and ensure that you understand it. Your acceptance of Our Cookie Policy is deemed to occur if you continue using Our Site. If you do not agree to Our Cookie Policy, please stop using Our Site immediately.

1. Definitions and Interpretation
1.1 In this Cookie Policy, unless the context otherwise requires, the following expressions have the following meanings:
“Cookie” means a small file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site;
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 and of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”);
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data, as defined by EU Regulation 2016/679 General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means Cottam Nursery School also referred to as CNS.

2. Information About Us
2.1 Our Site is owned and operated by Cottam Nursery School, whose address is and whose address is: Sandy Lane, Cottam, PRESTON, PR4 0LE, Lancashire.
2.2 Our Data Protection Officer is Nicola Bateson and can be contacted by email on our contact form on this website.
2.3 or by post at Cottam Nursery School, Sandy Lane, Cottam, PRESTON, PR4 0LE, Lancashire.

3. How Does Our Site Use Cookies?
3.1 Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
3.2 All Cookies used by and on Our Site are used in accordance with current Cookie Law. We may use some or all of the following types of Cookie:
3.2.1 Strictly Necessary Cookies
A Cookie falls into this category if it is essential to the operation of Our Site, supporting functions such as logging in.
3.2.2 Analytics Cookies
It is important for Us to understand how you use Our Site, for example, how efficiently you are able to navigate around it, and what features you use. Analytics Cookies enable us to gather this information, helping Us to improve Our Site and your experience of it.
3.2.3 Functionality Cookies
Functionality Cookies enable Us to provide additional functions to you on Our Site such as personalisation and remembering your saved preferences. Some functionality Cookies may also be strictly necessary Cookies, but not all necessarily fall into that category.
3.2.4 Targeting Cookies
It is important for Us to know when and how often you visit Our Site, and which parts of it you have used (including which pages you have visited and which links you have visited). As with analytics Cookies, this information helps us to better understand you and, in turn, to make Our Site and advertising more relevant to your interests.
3.2.5 Persistent Cookies
Any of the above types of Cookie may be a persistent Cookie. Persistent Cookies are those which remain on your computer or device for a predetermined period and are activated each time you visit Our Site.
3.2.6 Session Cookies
Any of the above types of Cookie may be a session Cookie. Session Cookies are temporary and only remain on your computer or device from the point at which you visit Our Site until you close your browser. Session Cookies are deleted when you close your browser.
3.3 Cookies on Our Site are not permanent and will expire after 12 months.
3.4 For more details of the personal data that We collect and use, the measures we have in place to protect personal data, your legal rights, and our legal obligations, please refer to our Privacy Policy.
3.5 Our Site uses analytics services provided by google. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products and services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
3.6 The analytics service(s) used by Our Site use(s) analytics Cookies to gather the required information.

4. Consent and Control
4.1 Before Cookies are placed on your computer or device, you will be shown a Cookie Banner requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies unless those Cookies are strictly necessary; however certain features of Our Site may not function fully or as intended.
4.2 In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
4.3 The links below provide instructions on how to control Cookies in all mainstream browsers:
4.3.1 Google Chrome: https://support.google.com/chrome/answer/95647?hl=en-GB
4.3.2 Microsoft Internet Explorer: https://support.microsoft.com/en-us/kb/278835
4.3.3 Microsoft Edge: https://support.microsoft.com/en-gb/products/microsoft-edge (Please note that there are no specific instructions at this time, but Microsoft support will be able to assist)
4.3.4 Safari (macOS): https://support.apple.com/kb/PH21411?viewlocale=en_GB&locale=en_GB
4.3.5 Safari (iOS): https://support.apple.com/en-gb/HT201265
4.3.6 Mozilla Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-Cookies-website-preferences
4.3.7 Android: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid&hl=en (Please refer to your device’s documentation for manufacturers’ own browsers)

5. Changes to this Cookie Policy
5.1 We may alter this Cookie Policy at any time. Any such changes will become binding on you on your first use of Our Site after the changes have been made. You are therefore advised to check this page from time to time.
5.2 In the event of any conflict between the current version of this Cookie Policy and any previous version(s), the provisions current and in effect shall prevail unless it is expressly stated otherwise.

Changes to this notice

We keep this notice under regular review. You will be notified of any changes where appropriate.

Version 1.40 Revised 28th April 2019